BioLook User Management

This article will walk you through performing user management functions on your new BioLook timeclock.  You can use the links below to skip to a specific section of this article. 

User Management

• Managers
• Manager Access to the Menu
• Edit Users
• Delete Users
• View User Punches

User Management

Managers

The time clock settings can be secured by designating one or more users as Managers. When a user is set up with the Manager role, they will be able to punch and be the only one(s) with permission to access the time clock menu. Special care must be taken to ensure that a Manager has registered a face template, finger ID template, proximity badge, or password on the time clock. If there is a Manager(s) on the time clock, the menus can only be accessed by a Manager with their face, finger, badge, or ID and password authentication.

To change a user to a Manager, follow these steps:

1. Press [Menu], select User Mgt and press [OK]
2. Select User View and press [OK]
3. Select the specific employee and press [OK]
4. Select Edit and press [OK]
5. Select Privilege and press [OK]
6. Select Manager and press [OK]
   
   • Important: Make sure the new manager has registered a face template, finger ID template, proximity badge, or password on the time clock before proceeding to the next step.
7. Press [ESC] once
8. The time clock will prompt you to “Save?”, press [OK]
9. When finished, press [ESC] repeatedly to exit the menus or simply allow the menus to time out.

Manager Access to the Menu

To access the menu when one or more Managers are registered on the time clock, follow these steps:

1. Press [Menu], the time clock will respond with ‘Manager?’
2. The Manager authenticates using any of the enrollment methods:
   
   • Look at the camera and position face within the guide marks
   • Touch a registered finger on the sensor
   • Hold the proximity badge close to the time clock immediately below the finger reader
   • Enter their ID number and press [OK], enter their password and press [OK]

Edit Users

In general, we recommend editing user data using the ease of Excel on a computer. However, there are times when you may wish to perform these tasks on the time clock. When editing data on the time clock, you will use the numeric keypad to enter numbers, letters, and symbols. See Keypad Characters further down in the manual for assistance.

The example below shows how to edit a user:

1. Press [Menu], select User Mgt, and press [OK]
2. Select User view and press [OK]
3. Select the user you wish to edit and press [OK]
4. Select Edit and press [OK]
5. In the Name field, press [OK] to activate the keypad
6. Press the keypad number that is next to the letter you wish to enter until the letter you want displays
7. Press the keypad number next to the letter you wish to enter until the letter you want displays
8. Repeat step 7 until complete
9. Press [ESC] to exit the user’s name and move to the next field
10. Select any of the registration methods to add, edit, or delete additional authentication methods
11. Select any of the other fields and use the arrow keys or keypad to change the settings. Press [OK] to move to the next field
    
    • Important: If you change the user role to Manager, make sure the user has registered a face template, finger ID template, proximity badge, or password on the time clock before proceeding to the next step.
12. When finished, press [ESC]
13. The time clock will prompt you with “Save?”, press [OK]
14. Press [ESC] repeatedly to exit the menus or simply allow the menus to time out

Delete Users

To delete a user, follow these steps:

1. Press [Menu], select User Mgt, and press [OK]
2. Select User view and press [OK]
3. Select the user you wish to delete and press [OK]
4. Select Del and press [OK]
5. The time clock will prompt you with “Delete”, press [OK]
6. Press [ESC] repeatedly to exit the menus or simply allow the menus to time out

Note: The time clock stores all punch logs unless deleted. If you reuse a proximity card or a user ID and password, please be aware that the new user will inherit the punch logs of the prior user.

View User Punches

To view a user’s punch log on the time clock, follow these steps:

1. Press [Menu], select User Mgt, and press [OK]
2. Select User view and press [OK]
3. Select the user you wish to view and press [OK]
4. Select Log and press [OK]
5. The time clock will display a list of punch logs per month
6. If applicable, use the arrows to navigate to prior months
7. When finished, press [ESC] repeatedly to exit the menus or simply allow the menus to time out